Privacy Policy - Steel Orthodontic

Last Updated: October 23,2025

This HIPAA Privacy Policy describes how Steel Orthodontics (“we,” “us,” or “our”) may use and disclose your Protected Health Information (PHI), your rights regarding your PHI, and our responsibilities under the Health Insurance Portability and Accountability Act of 1996 (HIPAA).

We are committed to protecting your privacy and maintaining the confidentiality of your health information.

1. Our Responsibilities

Under HIPAA, we are required to:

Maintain the privacy of your protected health information (PHI)
Provide you with this notice of our legal duties and privacy practices
Notify you in the event of a breach involving your unsecured PHI
Abide by the terms of this privacy policy
Protect your PHI in accordance with all applicable federal and state privacy laws

2. Information We Collect

We may collect the following health-related and personal information:

Your name, address, phone number, and email
Medical history, symptoms, diagnoses, and treatment plans
Health insurance and billing information
Records of appointments, treatments, and medications
Communications via our website contact forms, emails, or phone calls

3. How We Use and Disclose Your PHI

We may use or disclose your PHI for the following purposes:

Treatment
To provide and coordinate your healthcare services, including consultations, referrals, and treatment plans.

Payment
To bill and collect payment from insurance providers or other payers for the services we provide.

Healthcare Operations
For internal purposes such as quality assessment, staff training, auditing, and compliance.

Required by Law
When disclosure is required by federal, state, or local law.

Public Health and Safety
To report adverse events, communicable diseases, abuse/neglect, and to prevent or reduce serious threats to health or safety.

Emergency Situations
We may disclose your PHI if we believe it is necessary to prevent or lessen a serious and imminent threat to your health or safety, or the health or safety of others (e.g., if you fall seriously ill or pose a danger to yourself or others).

Business Associates
To third-party service providers who perform services on our behalf, provided they agree to safeguard your information in accordance with HIPAA.
We will not use or disclose your PHI for marketing purposes or sell your PHI without your written consent.

4. Your Rights Regarding Your PHI

You have the following rights under HIPAA:

Right to Access: Request access to or copies of your health records.
Right to Amend: Request corrections to your records if you believe they are incorrect.
Right to an Accounting of Disclosures: Request a list of certain disclosures of your PHI (excluding those made for treatment, payment, or healthcare operations).
Right to Request Restrictions: Ask us to restrict how we use or disclose your PHI.
Right to Confidential Communications: Request that we communicate with you using specific methods or locations (e.g., via email only).
Right to a Paper Copy: Request a paper copy of this policy at any time.

To exercise any of these rights, please contact us using the information in Section 8.

5. Website Privacy

We collect personal information submitted through our website forms (e.g., appointment requests or contact inquiries). This information is transmitted over secure connections and is handled in compliance with HIPAA.
Please avoid submitting sensitive medical information through website forms or email unless specifically instructed, as no method of internet transmission is 100% secure.

6. Data Security

We implement administrative, technical, and physical safeguards to protect your PHI against unauthorized access, disclosure, alteration, or destruction.

7. Changes to This Policy

We reserve the right to update this HIPAA Privacy Policy at any time. Any changes will be posted on this page with a new effective date.

8. Contact Us

If you have questions about this policy, your rights, or wish to make a complaint or request, please contact:
Steel Orthodontics
Website: https://steelorthodontics.com
Email: smile@steelorthodontics.com
Phone: (512) 400-4311
Address: 11130 W 135th St. Overland Park, KS 66221

By using our services or website, you acknowledge that you have read and understood this HIPAA Privacy Policy.